Net deposits hide the details
Airbnb, Vrbo and direct-booking payouts are tied back to source reports and the bank.
BookkeepologyBook a free reviewMenu
Specialized bookkeeping for short-term rentals
See what every property actually earns.
Property-level books for Airbnb and STR owners—with included booking payouts reconciled, property performance separated, and the monthly close explained clearly.
30 minutes · No commitment · No tax-sales pitch
Illustrative monthly owner briefSample view
Sample property
Property P&LRevenue, platform fees, cleaning and operating costs—kept separate.Included platform payoutsReconciled
Included bank & card accountsReconciled
Owner questionsFlagged as needed
Built for STR owners who need more than categorized bank deposits.
QuickBooks ProAdvisor Level 1QuickBooks ProAdvisor Level 2AI-assisted preparation · human-reviewed close
The real bookkeeping problem
A payout is only the last line of the story.
Platform deposits combine revenue, fees, refunds, taxes, adjustments and timing differences. Clean books rebuild that story before the bank deposit is recorded as income.
Portfolio totals hide weak properties
Income and expenses are assigned to the correct listing so each property has its own P&L.
Tax season is too late to investigate
Questions, missing documents and possible fixed assets are surfaced during the year for CPA review.
What Bookkeepology handles
A repeatable monthly close, built around your properties.
QuickBooks remains the general ledger. Platform reports explain the payouts. Your monthly owner package brings the two together in plain English.
Gross-to-net reconciliation
Booking revenue, guest fees, platform fees, refunds, co-host splits and adjustments are mapped to the payout.
Property-level reporting
Every included listing receives its own monthly profit and loss view, plus a portfolio summary.
Account reconciliation
Included bank, credit-card and platform-clearing accounts are reconciled to supporting records.
Owner activity review
Contributions, draws, personal transactions and unclear purchases are separated or flagged for your response.
Lodging-tax tracking
Amounts collected, remitted by platforms or payable by the host are tracked. Filing remains with you or your tax professional.
CPA-friendly records
Your CPA can receive reconciled financials, transaction detail, open questions and a list of potential fixed assets to evaluate.
Best fit
Built first for owner-operators.
- One legal entity with 1–6 STR properties
- Airbnb, Vrbo, a PMS or direct bookings
- Separate business bank and credit-card activity
- An existing CPA or willingness to work with one
- Monthly source records delivered on schedule
Custom or not yet offered
Complexity deserves a scoped engagement.
- Trust accounting or funds held for other owners
- Tax-return preparation or tax-position advice
- Lodging-tax filing and remittance
- Audit, review or assurance services
- Historical cleanup inside a standard monthly plan
The monthly rhythm
From platform reports to owner-ready books.
Clear deadlines protect both the quality of the close and the by-the-10th promise.
- 1Confirm fit and starting point
We review your entity, properties, platforms, accounts and current QuickBooks condition.
- 2Set up the property structure
Your chart of accounts, property classes and platform clearing accounts are standardized.
- 3Collect records by the 3rd business day
You provide the agreed platform exports, statements, receipts and owner-use updates.
- 4Reconcile and review
We tie payouts to source reports and bank deposits, resolve exceptions and complete the monthly review.
- 5Target delivery by the 10th
You receive financial reports, open questions and a recorded owner briefing.
Your monthly owner package
Financial statements, plus the context to use them.
The goal is not another folder of PDFs. It is a reliable record of what changed, what needs attention and what your CPA should evaluate.
- Property P&L for each included listing
- Portfolio P&L and balance sheet
- Cash-flow statement
- Payout-reconciliation exceptions
- Short recorded walkthrough
BookkeepologySample · Monthly close
Property 01Owner summary
RevenueReported by property
ExpensesReviewed by category
What needs attention
Two owner questions and one potential fixed-asset purchase are ready for review.
Transparent starting prices
Scope first. Then a predictable monthly fee.
Every engagement is confirmed after a books review. Before work begins, your written scope confirms included properties, entities, accounts, booking channels, reservation and transaction volume, and jurisdictions. Historical cleanup and out-of-scope work are quoted separately.
Monthly bookkeeping billing. One-time onboarding is separate; cancellation follows the signed agreement.
STR Starter
Starting at$497/month
For straightforward owner-operated portfolios.
- 1–2 properties
- One legal entity
- Up to 2 booking channels
- Up to 4 bank and card accounts
- Monthly owner package
$497 one-time onboarding starting fee
Review my booksMost common fit
STR Portfolio
Starting at$897/month
For multi-property owners who need a portfolio view.
- 3–6 properties
- One legal entity
- Up to 3 booking channels
- Up to 8 bank and card accounts
- Quarterly review call
$750 one-time onboarding starting fee
Review my portfolioSTR Operator
Custom scopeLet's talk
For larger portfolios, co-hosts and management businesses.
- 7+ properties or multiple entities
- Owner reporting requirements
- Direct-booking complexity
- Multiple lodging-tax jurisdictions
- Trust accounting reviewed separately
Quoted after process review
Discuss the scopePrices are in USD and are starting fees for the stated bookkeeping scope. Onboarding is a separate one-time charge. Your QuickBooks subscription is paid directly to Intuit and is not included. Historical cleanup, extra properties/entities/accounts, and other out-of-scope work are quoted and approved in writing before they are added. No payment is collected through this website; your written agreement and invoice will show the amount and billing terms before you authorize payment. See the Refund Policy.
Monthly close target
Our target is delivery by the 10th when complete, agreed records arrive by the 3rd business day. Missing records, unresolved questions, or third-party outages may move the timeline. Any service credit or other remedy is only as stated in the signed service agreement.
Responsible access
Your books stay yours.
Clean bookkeeping starts with a clear boundary around credentials, documents and decision-making.
Client-owned QuickBooks
You keep ownership of the company and invite Bookkeepology through accountant access.
No shared passwords
Dedicated user or collaborator access is used where a platform supports it.
Secure document exchange
Financial source documents are exchanged through the agreed secure workflow—not casual email attachments.
AI-assisted, human-reviewed
Internal tools may help organize source records, draft bookkeeping suggestions and surface exceptions. Ali reviews the work before records are finalized. The bookkeeping agent is not a client portal.
Meet the founder
Ali Diallo
Bookkeepology was created to give short-term-rental owners financials that make sense property by property—not just a list of categorized deposits. Ali combines QuickBooks training with a focused, documented monthly-close process for owner-operated STR portfolios.
Bookkeepology is operated by Ali Diallo. Business and privacy inquiries: bookkeepologyhq@gmail.com.
Bookkeepology is not a CPA firm and does not provide tax, legal, audit or assurance services.
Free owner resource
The STR Month-End Owner Checklist
A practical list of the records and owner updates that keep a monthly close moving—without making tax promises.
- Platform and PMS reports
- Bank, card and loan records
- Owner-use and new-property updates
- Large purchase and repair documentation
Send me the checklist
Make next month's close easier.
Enter your email for immediate access and occasional STR bookkeeping notes.
Common questions
Before we look at your books.
What do you reconcile from Airbnb and Vrbo?
We use the available earnings, transaction or payout reports to separate included booking revenue, guest fees, platform fees, refunds, co-host payouts, taxes and adjustments, then tie the net amount to the bank deposit. See the close quality standard.
Will my 1099-K exactly match QuickBooks?
Not necessarily. Timing, adjustments, taxes, co-host payouts and platform reporting rules can create differences. The service maintains a reconciliation and flags items for your tax professional.
Do you prepare or file taxes?
No. Bookkeepology provides bookkeeping records and works alongside your CPA or EA. Tax returns, tax positions, elections and legal advice remain with licensed professionals.
Do you file lodging or occupancy tax returns?
Not under the standard plans. We track the bookkeeping liability and supporting platform information. The owner or separately engaged tax provider remains responsible for registration, filing and remittance.
What happens if my books need cleanup?
Cleanup is scoped before monthly work begins and quoted separately based on the periods, accounts, platforms and condition of the records.
Do I need my own QuickBooks subscription?
Yes. Your QuickBooks Online account stays in your control, and you pay Intuit directly; that subscription is separate from Bookkeepology's monthly or annual fee. Property-level class reporting generally requires QuickBooks Online Plus or Advanced. We confirm the appropriate plan during the initial review.
What do I provide each month?
The agreed platform reports, bank and card statements, direct-booking processor reports, receipts or invoices for material or unclear items, and updates about property or owner activity.
Can I cancel?
Services are intended to be month-to-month with written notice, subject to the signed service agreement. The agreement controls all final fees, refund terms, deadlines and termination rights.
How does annual billing work?
Annual plans are prepaid for 12 months and include the equivalent of two months free compared with paying monthly. Onboarding, cleanup and any out-of-scope work are quoted separately, and the signed service agreement controls cancellation and refund terms.
Will I log in to Bookkeepology's AI agent?
No. The agent is an internal bookkeeping workspace. You see your books in your own QuickBooks Online account and receive the agreed owner package. Any AI-assisted suggestions are reviewed by Ali before the books are finalized.
Can my CPA or tax preparer review the records?
Yes. Your owner package is designed to be shared with your CPA or EA. We provide bookkeeping records and explanations; your tax professional remains responsible for tax advice, returns and filing positions.
Do you manage my property or move my money?
No. Bookkeepology organizes and reviews bookkeeping information. We do not manage reservations, hold client funds, approve payments or act as a property manager.
Ready for a clearer close?
Let's see whether the process fits your portfolio.
Bring your property count, booking channels and current QuickBooks setup. We'll start there.
Book your free books review