Owner resource
The STR Month-End Owner Checklist
Gather these records by your bookkeeper's deadline each month. Cross out anything that does not apply to your portfolio.
Booking and payout records
- Export the monthly transaction, earnings or payout report from each booking platform.
- Export reservations and payment activity from your PMS or direct-booking system.
- Confirm that each payout account and payment processor is included in the bookkeeping file.
- Note refunds, chargebacks, resolution-center payments and unusual payout adjustments.
Banking and financing
- Provide statements for every business bank account, credit card, loan and line of credit.
- Identify new accounts, refinances, principal payments and accounts closed during the month.
- Explain transfers that cross entities or move between business and personal accounts.
Property and owner activity
- Report personal stays, owner use, blocked nights and property additions or removals.
- Identify owner contributions, draws and personal expenses paid from business accounts.
- Send closing statements or settlement documents for property purchases and sales.
Purchases, repairs and documents
- Attach receipts or invoices for large, unusual or unclear purchases.
- Describe major repairs, renovations, furniture packages and equipment purchases.
- Provide contractor or co-host statements when the bank transaction does not show the full activity.
Taxes and open questions
- Save lodging-tax reports showing amounts collected, remitted by a platform or payable by you.
- Forward notices from tax agencies or local licensing authorities to the appropriate professional.
- Answer bookkeeping questions promptly so the close does not stall.
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